Too many project ideas, too much information, and too exhausting communication? Xmind helps you simplify complexity and make project management more agile! Through the four major functions of AI work breakdown, tasks, task export, and Gantt chart, Xmind enables your project management from planning to execution to review, clear, efficient, and seamless.
1、 AI Work Breakdown: From Fuzzy Objectives to Clear Paths, Easy Start
At the beginning of the project, the biggest fear is unclear direction and unclear tasks. The AI work breakdown function automatically breaks down complex problems into clear and executable structures, helping you move from "goals" to "actions" in one go.
Functional value
AI intelligent recognition and multidimensional disassembly: automatically identify project types, match optimal logical structures, output complete frameworks, and quickly form executable plans.
Integrated multi-source information generation plan: Supports uploading multiple files (PDF, Word, PPT, Text, Markdown, ≤ 50MB) or inputting up to 3 webpage links. AI automatically extracts key points and integrates them to generate a plan, with no language barriers.
The node comes with its own task scheduling and priority: the generated map automatically includes a timeline and dependency relationships, which are clear and intuitive, and can be executed directly.
Seamless integration of editing and collaboration: Deeply integrated with Xmind native editing and AI capabilities, plans can be adjusted at any time, and multiple people can collaborate to modify, truly achieving one-stop management.
Quick to get started:
Open the Xmind homepage and click on "One Click Generate";
Upload files, enter project description, goals, and deadline information;
Check 'Work Disassembly' and click 'Generate';
You can also right-click on any topic and click on "AI Work Breakdown" to select "Auto Generation" or "Input Prompt Generation".
Application scenarios
Dependency driven projects: new product feature development, cross departmental event planning, multi regional event planning, etc.
Constraint driven projects: e-commerce promotion scheduling, system migration, compliance rectification, budget control projects, etc.
Uncertain projects: new product proposal, market research, OKR disassembly, brand overseas strategy, etc.
2、 Task: Map is the task panel, easy to align and execute
With the new task function, you can directly create tasks in the map, set priorities, deadlines, responsible persons, and progress, and complete the entire process management from conception to execution with just one map.
Functional value
Visual task information management: Task details can be viewed and edited in the map, including priority, progress, timeline, creator, and executor. The information is presented in a centralized manner, and the project outline is clear at a glance.
Flexible progress tracking mechanism: Supports percentage progress display, automatic task completion statistics, graphical display of overall project progress, making progress more intuitive.
Clear allocation of responsibility chain: The task panel presents the responsibility relationship in the form of "creator → person in charge", clarifying the attribution of tasks and reducing communication costs.
From ideas to tasks, one click conversion: supports directly converting map nodes into task items, seamlessly linking inspiration and action. After the brainstorming session, you can enter the plan execution phase.
Quick Start: Select any navigation theme, choose "+" from the top toolbar to insert "Task", or right-click to insert "Task";
You can modify progress, priority, start time, and responsible person in the task panel, and add dependency relationships and other information;
Can check whether to display task details on the topic;
Click on 'Remove' in the panel to delete the task.
Application scenarios
Meeting Planning and Follow up: Record meeting resolutions, generate tasks with one click, and complete subsequent execution and tracking in the map.
New product launch project management: From research and development to market promotion, multiple teams collaborate and divide tasks, and the task list is clear at a glance.
Curriculum Development and Teaching Project: Help educators efficiently manage the process of curriculum design and content production.
Division of household or personal affairs: Manage household assignments or personal to-do lists in a lightweight manner, making task management more enjoyable.
3、 Gantt Chart: Project Rhythm, Overview in One Chart
The Gantt chart function presents tasks in a timeline format, visually displaying project phases, task dependencies, and overall progress, making planning, execution, and reporting more efficient.
Functional value
Dual view linkage: mind map x Gantt chart: can freely switch between mind map and Gantt chart. Modify time, duration, progress, or dependencies in any view, and synchronize in real-time with another view.
Strict task dependency logic: supports four dependency types: FS/SS/FF/SF. The system automatically detects incorrect order or cyclic dependencies and provides real-time alerts to prevent invalid operations.
Multidimensional visual timeline: Display task relationships in the dimensions of "time x dependency x progress". The schedule and status are presented on the same screen, and task conflicts are immediately visible.
Efficient interactive experience: task bar drag and drop, dependency connection, and progress modification can all be operated in real-time. The project pace is clear, controllable, and adjustable.
Quick start: Click on the "Gantt Chart" in the upper right corner of the toolbar, or select "View ->Gantt Chart" from the menu bar to switch to a Gantt chart;
Drag the boundary of the task bar to modify the time node of the task; Zoom the Gantt chart view to view longer or shorter time ranges;
Double click any task in the Gantt chart to modify its progress, priority, start time, and dependencies. After completing the modifications, close the Gantt chart window and all changes will be automatically synchronized back to the original mind map.
Application scenarios
Project report and schedule presentation: The product manager or project leader presents the project schedule and progress at the review meeting.
Multi team collaboration scheduling: Product, design, and R&D synchronize their respective task progress and adjust dependencies in real-time.
Marketing activity planning: The pace of planning, material output, and launch milestones are clear at a glance.
4、 Export task: One click export of calendar/table for more efficient collaboration
Sometimes, you need to export and share the task list with team members or superiors for reporting. The task export function allows you to generate a task list with just one click, seamlessly connecting with other tools or spreadsheet systems.
functional value
One click export to CSV file: Export the disassembled tasks and plans as CSV files, which can be directly imported into tools such as Excel, Notion, Airtable, and Feishu multidimensional tables. The file structure is clear, with complete retention of fields such as task name, time, progress, responsible person, priority, etc.
One click export as ICS calendar file: can be directly synchronized to mainstream calendars (Google, Outlook, Apple, etc.), allowing tasks to naturally integrate into daily workflows. Cross device sharing, supporting batch import and schedule reminders, making project nodes and deadlines clear at a glance. No need for any code or formatting adjustments, just export and use.
Quick Start: Click on "File" - "Export" - "Excel (Task)" in the menu bar to export the task as a. csv file;
Click on "File" - "Export" - "Calendar (Tasks)" in the menu bar to export tasks as. ics files.
Application scenarios
Export as CSV file: can be used for project progress reporting, team task list organization, or importing into tools such as Excel, Feishu, Notion for further tracking and analysis. For example, exporting a weekly task list to report project progress, importing tasks into a spreadsheet for collaborative updates, or organizing course development and content production progress for statistical analysis and review.
Export as ICS file: can be used to synchronize calendars and reminders, ensuring that critical nodes are not missed. For example, importing tasks into Google Calendar with one click to set automatic reminders, sharing project milestones to the team schedule for unified viewing, or synchronizing exam preparation, content online, and other nodes to personal calendars.
Whether you are a team leader, a project executor, or an individual user who wants to better organize learning and life, Xmind can help you achieve a lightweight, efficient, and intelligent project management experience in every step of "thinking → execution → review".
